Information for Course Leaders

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Information for Course Leaders Role and Responsibilities of the Course Leader
The Course Leader acts on behalf of the Scottish Multiprofessional Maternity Development Group and is responsible and accountable to them. The Course Leader is responsible for all aspects of the course they direct. The Course Leader assumes responsibility for the welfare of candidates and Instructors for the entire duration of the course. Before the course
Course Leaders must ensure that:

The Course Notification Form is completed and returned to the Scottish Multiprofessional Maternity Development Programme Administrator at least 12 weeks before the proposed Course Date.
All candidates' indexing fees must be paid ahead of the dispatch of the pre-course materials. The Course Leader will organise for payment on receipt of an invoice from the SMMDU.
Pre-course information is sent to candidates at least 4 - but preferably 6 - weeks before the start of the course.
Instructors are allocated appropriate teaching and informed of the allocation at least 4 weeks before the start of the course.
The venue is appropriate for the course
An appropriate number of Instructors, from a range of disciplines, is selected.
The equipment specified by the Working Group is available.

During the course
The Course Leader should:

Be present for the duration of the course.
Hold a meeting of Instructors before the start of the course.
Ensure that all Instructors are aware of their responsibilities.
Ensure that all Instructors are aware of current guidelines relating to the course.
Ensure that all Instructors are aware of their responsibilities in relation to assessment of candidates.
Ensure that one Instructor on each course is an external member of the Faculty.
Ensure that areas of potential conflict are resolved before the course starts.
Deal with concerns as they arise.
Hold a final meeting of Instructors to agree the status of candidates.
Ensure that candidates are informed of their course results

After the course

Candidate evaluation forms are distributed, collected and returned to the Scottish Multiprofessional Maternity Development Programme office (22 Queen Street, Edinburgh EH2 1JX) within 28 days of the course completion date.
The Course Report Form is completed and returned to the Scottish Multiprofessional Maternity Development Programme office (address as above) within 28 days of the course completion date.
Instructor Assessment Forms are completed and returned to the Scottish Multiprofessional Maternity Development Programme office (address as above) within 28 days of the course completion date.

All support documents for Course Leaders are available and downloadable.

Quality assurance documentation
The quality assurance documentation has been produced by the Scottish Multiprofessional Maternity Development Group on behalf of the SEHD Maternity Services Co-ordinating Group. The Scottish Multiprofessional Maternity Development Unit Administrator will be responsible for ensuring that the relevant documentation is sent out and completed in an acceptable manner. Course centres
New course centres will be approved provided they satisfy the criteria laid down in the course descriptor. Centres will be assessed via the Candidate Evaluation Forms. Where a cause for concern is identified, the Scottish Multiprofessional Maternity Development Programme Administrator will notify the Chair of the appropriate Working Group who will decide what action, if any, to recommend to the Scottish Multiprofessional Maternity Development Group. Course Leaders
Course Leaders are experienced instructors who are approved by the Scottish Multiprofessional Maternity Development Group.
Course Leaders must submit a Course Notification Form to the Scottish Multiprofessional Maternity Development Programme office (22 Queen Street, Edinburgh EH2 1JX) at least 12 weeks before the course is held. The form must show that the Course criteria - with regard to the facilities, resources and number of instructors - has been met. At this stage the candidate index fees should be sent to the Administrator.
Course Leaders are responsible for ensuring that candidates are sent the Course information pack before the course starts. Course Leaders are responsible for the conduct of the course in line with the Course Leader Role Specification . Candidates
Candidates are asked to complete an evaluation form for the relevant course. The evaluation forms are returned to the Course Leader at the end of the programme and forwarded to the Course Administrator, together with the Course Report form. The Course Leader provides successful candidates with a letter that indicates that they have successfully completed the course. The Administrator receives the candidate evaluation sheets and Course Leader’s report and makes them available for scrutiny by the appropriate Working Group. The Administrator updates the relevant course database with details of the successful candidates. Instructors
Instructors have a responsibility to adhere to the Code of Conduct and the Instructor role specification. All instructors are reassessed every 3 years using the Instructor Assessment form. A satisfactory rating means that the instructor can continue to instruct on the relevant course. An unsatisfactory rating means that the instructor must undertake a further assessment. Where an instructor fails to complete the reassessment, they must retake and successfully complete the full programme of instructor preparation. Working Groups
The Administrator will provide the Working Group with a summary of the course statistics and summaries of the candidates’ evaluation forms and Course reports. The Working Group is required to produce a report for the Scottish Multiprofessional Maternity Development Group which provides details of course activity and quality assurance issues. The Working Group should also provide a critical review of the curriculum and detail any changes which should be made to the course. Internal consistency
It is crucial internal consistency is ensured and that this process is transparent and all courses provide the same quality learning environment and opportunities. The quality assurance processes outlined in this document are enhanced by the periodic review of courses undertaken on behalf of the Scottish Multiprofessional Maternity Development Group. The periodic review assesses the quality of the Course and Course Leader using the Course Assessment Form. The internal assessor is appointed by the Scottish Multiprofessional Maternity Development Group and is accountable to them. The course assessment report, together with the Course Report and the candidates’ evaluations ensures that that the quality assurance procedure is robust. Externality
In order to enhance the quality assurance process the SMMDG will appoint external assessors, who must be non-SMMDG members to carry out a review of the programme and the courses comprising the programme. The external assessors will report directly to the SMMDG. The criteria for external assessors follows and will be reviewed regularly by the SMMDG. Criteria for External Assessors
External Assessors are appointed by the SMMDG to carry out an external review of the courses comprising the Scottish Multiprofessional Maternity Development Programme. One assessor will take responsibility for evaluating the overall functioning of the programme. The report of the External Assessors will form part of the SMMDG’s annual report to the SEHD and NHS Education for Scotland.

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Scottish Multiprofessional Maternity Development Programme - NHS Education for Scotland - 22 Queen Street - Edinburgh
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